Negotiation for Project Managers

Some common negotiation issues and occasions involving project managers are:

–       Project manager’s personal employment contract.

–       Project charter terms.

–       Stakeholders wants and needs.

–       Contract terms for project work that is outsourced.

–       Variations to the current scope of work.

–       Requests to reduce project duration or cost.

–       Requests to alter deliverable specifications.

–       Conflict within the project team.

And in a matrix organisation in particular, there may also be negotiation with functional managers about the availability and suitability of project team members.

It is inevitable during a project, from time-to-time, conflicts and disagreements will occur as the different needs, wants, aims and beliefs of stakeholders arise.  Without negotiation, such conflicts may lead to highly emotional arguments and resentment resulting in one or all of the parties feeling highly dissatisfied.  For example, there will always be scope issues.  When the client says, “but I … Read More »

Project Business Case

A well-crafted business case explores all feasible solutions to an opportunity or problem and enables business owners to select the option that best serves their organisation.  This guide suggests the content of a business case document and what is involved in its preparation.

Success in the project world is the right project done right.  The business case is about identifying the right project.  It provides the justification for committing resources and provides the answer to the question “Why should we do it?”  The business case is the foundation on which our projects rest.  It states why the work of a project is worth doing and is therefore vital in ensuring that the project cost, time and risk is justified.

The project business case is the single most important document in a project.  A project charter describes what needs to be done, formally … Read More »

Project Financial Evaluation

All organisations have limited resources, which means that a decision to proceed with a project may sometimes preclude another project from proceeding and/or temporarily impact business-as-usual productivity.  So project priorities need to be determined.  Among other things a financial evaluation of prospective projects is needed.  Some projects promise a better financial return than other projects.

Project Business Case

Historically, us project managers have not been too concerned about the reason for a project, but have focused on producing the required deliverables (outputs) as per specifications, on time and within budget.  This focus is understandable, since achieving these objectives is usually how our project management performance has been assessed.  And while these objectives are important, ultimate project success occurs when the project outputs achieve anticipated benefits and sometimes other unanticipated benefits.

Contemporary thinking is that us project managers now need to be conversant with … Read More »


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