To survive or preferably thrive, organisations cannot stand still. They must evolve and progress to remain alive. Such evolution and progress requires projects. And to ensure a project succeeds, among other things, it often helps to involve a business analysts (BA) particularly for complex technological endeavours. BAs aim to ensure we PMs produce the right products first up. The core thing about business analysis is engaging with project stakeholders and product users sufficiently to accurately elicit product requirements, to develop a sound business case that justifies the investment, and to create positive change for the organisation through the effective introduction and assimilation of the new product or service into business-as-usual routine. Essentially, BAs are agents for change.
BAs seek first to understand the organisation as it is and then imagine how it could be. They shape their understanding of this desired … Read More »
I acknowledge with sincere appreciation the contributions to this book from numerous clients, student, colleagues, friends and project management practitioners. Their sometimes unwitting input has been invaluable. I’m particularly indebted to Dr Russell Radford, a valued friend, fellow author and former military colleague, for his expert scrutiny of my draft book, and to my wife, Esmeralda, and my younger daughter, Emma, for tolerating all this writing silliness. And my grateful thanks to Auldhouse, our premier training organisation, for adopting the hardcover version of this book as a handout in support of their popular project management training programmes – http://www.auldhouse.co.nz/courses-schedules.
This book provides a pragmatic and holistic view of project management with a focus on smaller and medium-sized endeavours, which of course most projects are. The book kicks off with project selection and justification, and carries through the planning, … Read More »
Lean is an often-used adjective in business these days, but there’s some confusion over its exact definition. In essence, the goal of Lean is to maximise value while minimising waste. In other words, creating more value for the customer with fewer resources. Lean was born on the factory floor, so many people think of it as a manufacturing technique. However, that’s a misconception because every process, whether in production or services, can benefit from a Lean approach. Today, Lean is finding a home in every industry from finance to healthcare.
The attached slideshow developed for classroom presentation purpose, will help demystify and describe Lean. You’ll find here some useful information to guide you through a Lean implementation project. Lean practices can also be applied to the project management process itself.
The adoption of Lean thinking owes … Read More »
The Project Management Body of Knowledge (PMBOK Edition 6) advocates the use of Monte Carlo simulation for performing quantitative risk analysis.
In the project management discipline, Monte Carlo method, or probability simulation, is a computer-based mathematical technique used to understand the impact of risk and uncertainty. Its most common use is in the creation of the project schedule and the determination of the project end date. The Monte Carlo method was invented by scientists working on the atomic bomb project in the 1940s. They named the method after the city in Monaco famed for its casinos and games of chance.
Monte Carlo simulation provides a number of advantages over deterministic, or single-point estimates:
Helps to evaluate the overall risk in the project.
Converts uncertainty on the project into tangible numbers to assess the overall impact to the project.
It can be applied to assess the … Read More »
Among other changes, the Project Management Institute in their latest Project Management Body of Knowledge (PMBOK Edition 6) has sensibly renamed the “Time Management” knowledge area “Schedule Management” to distinquish it from personal Time Management. However, personal Time Management skills remain essential for our success in any project or workplace.
While we cannot actually manage time, which zooms on relentlessly, we can make better use of this scarce resource by working smarter to improve our personal productivity while combating the rising tide of workplace stress.
People who manage to get a lot of value-added work accomplished each day aren’t superhuman; they’ve simply mastered a few simple tools and techniques that we’ll discuss here.
Time management is about more than just managing our time. It is about setting priorities and taking charge. It often means changing habits or activities that cause us to waste … Read More »
“You’ve got to know when to hold ‘em
Know when to fold ‘em
Know when to walk away
And know when to run.”
Kenny Rogers – “The Gambler”
“The Gambler” reminds us that in poker, folding is part of the game. It allows us to take risks, knowing that if things don’t take a positive turn, we can always abandon the pursuit, although as in poker our project might be seduced by sunk costs – irreversible financial “investment.”
In 1996 there was a fatal attempt to climb Everest, when five people died on the mountain unwilling to heed the mandatory turnaround time and pull the plug on an expedition that faced deteriorating conditions. How do these projects continue in the face of evidence that the plug should have been pulled? How can we make sense of … Read More »
Authors launching their books sometimes find themselves at a bookstore or other venue surrounded by empty seats except perhaps for their loyal family members, a solo ardent fan, random stragglers, and bored staff. Fortunately, my frugal, hooplaless and haka-free book launch collared a few curious people. Here’s me with colleagues and friends from our MBA days (some 30 years ago) including in the foreground Mark and Murray – successful entrepreneurs and clearly extremely intelligent and very discerning readers!
Click here for the FREE first chapter of this 204 page book. If you want a hard copy of the entire book please contact me by email email@example.com. The book will cost you NZ$38, which sum includes GST and free delivery within NZ.
The book is easy-to-read and is written in a friendly, … Read More »
Predicting project completion times is one of the challenges of Project Managers. Project schedule overruns are quite common due to uncertainty in estimating task durations, lack of historical data, inadequate skill, etc.
We could simply add the usual 10% schedule contingency to help ensure we finish our project on time or maybe we could take a more scientific approach based on a beta (β) frequency distribution and the PERT (programme evaluation and review technique) formula:
In this situation, the project critical path BET = (O + 4ML + P)/6 = (22 + 160 + 100) = 47 days, the Standard Deviation = (P – O)/6 = 13 days, and Contingency = Standard Factor x Standard Deviation. The Standard Factor is the same for all projects. As with all estimates, their accuracy depends on the accuracy of the input data. To … Read More »
Estimation is notoriously difficult. Projects by definition are unique ventures. We do not have the luxury of “having done it before” enjoyed by our operational colleagues – something is always different. But if it were just difficult we would expect to err in both directions – we would over-estimate as much as we under-estimate. Whereas the latter is common, the former is not – except perhaps when quoting a fixed price to a client. We know that our track record is poor but it doesn’t seem to help us – we are not improving. Rather than accept inaccurate estimation as an inevitable part of project management life, the application of good practice should significantly enhance the resultant estimates. The following ideas may help:
Check we’ve identified all the work to be done, including all those jobs we do as PM – … Read More »
Just because someone has an idea for a project, doesn’t mean it should go ahead.
An organisation’s process for deciding which projects get dropped or deferred (often a euphemism for “dropped”) and which ones get approved is sometimes intuitive, informal, ineffective and inconsistent; the equivalent of rolling dice or the random throwing of darts. Each project has different costs, benefits and risks, and rarely are these known in advance with much certainty.
Rational project selection is an important process, but it’s not easy and many organisations struggle with issues such as running too many projects at once, misaligned business goals and projects, poor co-ordination between projects, lack of management commitment, deficient cross-functional collaboration, resistance to change, reluctance to terminate poorly performing projects, no attempt to check if project benefits have been realised, and finding the right balance between smaller short-term projects that … Read More »